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Top 6 Document Management Systems for Faster Work

2021-05-11 15:46:09 • by Jason Will
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With the emphasis on a paperless environment and at the same time keeping the track of all the documents with a perfection document management system is gaining importance. Document management system software allows the organizations and teams to secure their documents in such a way so that they are retrievable in every possible scenario. This article will get you the 6 outstanding programs that could be used to get the work done with ease. It is not only easy to manage work but these systems will also allow you to get the best outcome about collaboration.

Here we select multiple document management systems for you. You will find a right tool you expect to boost your document productivity eventually!

#1. Wondershare Document Cloud

document management system

The best thing about this enterprise document management system is that it allows the safety and security of the documents. From electric signature to cloud storage this is the best program that we have on this list. The local device can be used to upload the contract or agreement. The signature and tracking is also available on multiple devices for enhanced collaboration and working.

Wondershare Document Cloud

All System-supported Platform

Premium 100GB Cloud Storage

High-quality Electronic Signature

Continuously Updated Service

Pros and Cons
Pros Cons

  The program comes with 100GB of cloud storage for increased document visibility.

  All the Wondershare products are 100% compatible with this program.

  For the new users, the interface can be a bit overwhelming.

  The audit log and history could have been detailed rather than being precise.

Subscription Pricing
  • The free plan comes with zero cost and it remains that way.
  • The document could have a quarterly price of $14.99 and an annual price of $44.99.
  • The PDFelement Pro DC has an annual price of $115.99 and a quarterly price of $35.99.

#2. Brandfolder

document management system software

The document management system features include the security of the documents as well as the sharing from a personalized location as required. The assets can also be added by the users inside and outside the organization to make the work easier and faster. This digital document management system also relies upon SSL encryption to ensure that the state of the art security is provided that cannot be compromised.

Pros and Cons
Pros Cons

  The system supports all the files regardless of their format.

  The FTP server file is also supported and files can be downloaded directly.

  The access requirement is necessary for the external users so compromised safety.

  The sections and subsections of the document are not well defined and can be tricky.

Subscription Pricing

The company provides a free demo. There are two plans which are offered i.e. premium and enterprise. The prices are not publically revealed but you can easily get a quote based on needs.

#3. eFile Cabinet

enterprise document management system

This legal document management system has a fully integrated text search that allows easy finding of the documents. This law firm document management system ensures that you get everything that is required from such a program. It has folder templates and predefined names that will allow the users to tag the documents according to their type and usage. The program comes with 5TB of storage which can also be enhanced if required.

Pros and Cons
Pros Cons

  The portfolios of the documents that are mostly used can easily be accessed.

  The workflows are fully automated and require almost no human interference.

  The SSO or the single sign-on gets into issues and can lead to document corruption.

  The versioning is not available and the current program is updated only.

Subscription Pricing

There are 3 plans offered. All the charges are based per user.

  • Advantage Plan: the monthly price is charged at $66 per user and annual price of which is $55.
  • Business Plan: $119 per month and the annual charge is $99.
  • Unlimited plan: the charge is $239 per month and the annual charge is $199.

#4. Intelligence Bank

best document management system

This quality document management system increases the market operations by managing the documents in such a way that the retrieval becomes easy. The best part is that there is no need for any sort of online and offline drive as the storage is shared among all the users. The AI is integrated within the platform to make the best out of the work that is done using it.

Pros and Cons
Pros Cons

 The creative content and digital asset management are done using DAM guidelines.

 All the projects are kept in one place to make access easy and keep the team on track.

 The program is almost exclusive to marketing operations only.

 The brand hub portal is not user friendly at all so not for non-tech users.

Subscription Pricing

The professional plan comes with a mind-boggling price of $9,000 per annum. For the enterprise, plan support can be contacted to get a quote.

#5. Contentverse

document management system features

To digitize the company this document management system workflow can be leveraged. The content and data operations have never been as easy as it is with this program. From the interface to the usage this program works at its best. Regardless of the infrastructure type, this document management system can easily be integrated with ease.

Pros and Cons

 At times sales misinterpret the features and therefore one should be very careful while purchasing.

Pros Cons

 The same system integration reduces the cost of the implementation and hence it's economical.

 It also incorporates with your website to leverage the power of AI.

 For SEO marketing this program is not the one that should be used.

Subscription Pricing

The plans are monthly charged only.

  • The professional-client plan starts at $15 per user per month.
  • The enterprise client starts at $33 per user per month.
  • For a professional plan, the sales team can be contacted to get a quote.

#6. Notion

digital document management system

The best part of this SaaS document management system is that it allows the users to work on documents side by side. This makes sure that the errors remain minimum. The workflows are can easily be combined and the existing systems can also be leveraged with ease to save time and cost. The knowledge base can easily be developed with time to ensure that future teams can take full advantage of the pre-built systems.

Pros and Cons
Pros Cons

 The processes are dedicated to the Kanban boards so that any one of these can be run with ease.

 The shared documents can be used by all the team members with real-time collaboration.

 The meeting notes cannot be taken which is a serious drawback.

 The drag and drop are not supported which makes the use of this program a bit difficult.

Subscription Pricing
  • The personal plan is free of charge.
  • The personal pro plan costs $4 per month.
  • The team plan costs $8 per member per month.
  • For the enterprise plan, the sales can be contacted to get a quote.

Conclusion

Wondershare document cloud is the best document management system that offers a matchless experience. The cross-platform support, as well as the safety of the data, is the main thing that is related to the software. With 100GB cloud storage, this software means business and therefore it fulfills the requirements of all types of organizations. Electronic signatures are made easy and safe across all browsers. The legally binding agreements can also be signed with ease and safety.

Why Businesses Should Use Wondershare Document Cloud

Wondershare Document Cloud

All System-supported Platform

Premium 100GB Cloud Storage

High-quality Electronic Signature

Continuously Updated Service

The 3 most important steps that are related to the program are initiate, sign, and tracking. It is one of the few programs that have a desktop and online versions. It means that the locally installed program will embed more safety and security to the sensitive documents.

Jason Will

Jason Will

chief Editor

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