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Top 6 File Management Software for Boosted Productivity

2021-05-11 15:46:49 • by Jason Will

A file management system software is increasingly becoming an essential part of businesses in this digital era. Companies are skyrocketing their performances by opting for paperless solutions for their everyday business tasks.

Paper-based documents and employee records not only take up a lot of space in the form of rows upon rows of filing cabinets, but they can be time-consuming and demand a lot of physical effort, which naturally slows down productivity. Hence, it is wise to get effective employee file management software for easier backup and convenient management.

Therefore, we have compiled a list of 6 of the best file management software for boosted productivity and functionality.

#1. Wondershare Document Cloud

wondershare document cloud

If you’re looking for a file management software that provides a smooth document handling process, alongside maximum privacy and a number of handy features, Wondershare Document Cloud should be your go-to file management system software.

Wondershare Document Cloud

All System-supported Platform

Premium 100GB Cloud Storage

High-quality Electronic Signature

Continuously Updated Service

This browser-based tool provides 100GB of mega cloud storage, ready-made templates, an e-signature feature, and accessibility from any device. Therefore, whenever you wish to access your documents, just sign in to your Wondershare account from your Windows, macOS, iOS, Linux, or Android device using a browser and manage your documents with ease.

Pros and Cons
Pros Cons

  Offers 100GB cloud storage

  Windows, macOS, iOS, Linux, and Android compatibility

  Easily accessible from any device

  Provides foolproof security of documents

  Offers e-signature feature with tracking

  Desktop integration through PDFelement

  Additional storage requires a paid subscription
Subscription Pricing
  • Free Trial: $0/month
  • For individuals: $14.99 quarterly and $44.99 annually
  • For teams: $14.99 quarterly and $44.99 annually

#2. Microsoft SharePoint

share point homepage

SharePoint is a file management software by Microsoft that allows users to store documents, files, content, and other important records safely and access them anytime within seconds. It is a full-fledged file manager with a wide range of features, including a calendar tool, messaging tools, project management tools, cloud storage, and a content management system.

The best part about this tool is that it is integrated with MS Office, OneDrive, and Microsoft Teams, so all your work is brought together in one place.

Pros and Cons
Pros Cons

  Extensive functionality

  Integration with Office 365 and other suites

  Easily customizable

  To avail the complete feature set, you have to get paid subscriptions.

  Not very easy to use and understand, especially for newbies

Subscription Pricing
  • Free version with limited features
  • SharePoint Online Plan 1: $5/user/month (Paid annually)
  • SharePoint Online Plan 2: $10/user/month (Paid annually)

#3. Alfresco

file management software

If you want to take your workflow to the next level, you need file management software like Alfresco. It has a website version, desktop version, and even a mobile app, so accessibility won’t be an issue. With this document management tool, you can easily find, share, store all your important files and even scan and capture the documents. Not only this, but it has unique AI and machine learning capabilities, using which it can extract information from Amazon Web Services.

In short, this file management system software provides advanced functionality features for your documents, complete with multiple layers of access permissions for added security.

Pros and Cons
Pros Cons

  Available in web, desktop, and mobile versions

  It provides a secure platform to organize files

  A quick search through documents to find the required file

  Two people cannot work on the same document simultaneously

  Uploading large files can be a bit problematic

Subscription Pricing
  • Free trial version
  • Starter Plan supports 100 users
  • Business Plan supports 300 users
  • Enterprise Plan supports 1000 users

Note: the pricing is customized, hence you have to request a quote.

#4. LogicalDoc

best file management software

LogicalDoc is another tool rated as one of the best file management software. It is ideal for companies who are digitizing their paperwork because of it’s easy to use and understand user interface. It has plenty of in-built collaboration features that enable the users to create and edit documents and keep a record of version history. In addition to this, it also has an internal messaging system and barcode management capabilities.

Moreover, it can be synced across Windows, Mac, iOS, or Android devices and can be used as a cloud service and on-premises software. With its simple drag and drop feature, this file management software is an ideal pick.

Pros and Cons
Pros Cons

 Flexibility for use on various operating systems

 Provides enhanced communication and collaboration

 It can be used as a knowledge management system

 The search option gives inaccurate results

Subscription Pricing

You have to book a demo to get a price quote.

#5. Rubex by eFileCabinet

employee file management software

If you’re looking for a low-cost file management software, Rubex by eFileCabinet is the right pick. It can be accessed from any device with an internet connection; therefore, it is known as the best file management software for businesses with remote employees. It also has a mobile app through which you can access all the files stored in it.

It also has a cloud feature, enabling users to encrypt and electronically send documents to coworkers, as large as 1GB. It also has the version control feature, which saves all the previous versions of the documents as they are edited. The best part is that it integrates with Microsoft Office, QuickBooks, Salesforce, Sage, and Foxit, so user convenience is also guaranteed.

Pros and Cons
Pros Cons

 The UI is similar to an email inbox for easy navigation

 It has a sleek and minimalistic look

 Plans are reasonably priced for all business types

 Many useful features are not available in the basic plan

 New users may require some time to get the hang of the system

Subscription Pricing
  • Basic Plan: $15 per user/month
  • Advantage Plan: $55 per user/month
  • Business Plan: $99 per user/month
  • Unlimited Plan: $199 per user/month

#6. M-Files

file management system software

M-Files is a file management system software that enables users to organize files, digitize large amounts of paper-based documents and automate workflow processes. It is available in 3 versions: on-premises system, cloud system, or hybrid, each with a different price.

It offers many functionality features to its users, including image scanning and OCR, version history, file categorization, offline access, authorization access, and seamless file sharing with others. All these features are relatively easy to understand, which is why M-Files is known as the best file management software when it comes to ease of use.

Pros and Cons
Pros Cons

 Easy to use and understand

 Simple right-click and drag and drop function

 Effective search capabilities

 It has desktop versions for Windows and Mac

 The metatag filing system maybe a bit difficult to understand for some users

Subscription Pricing

You have to contact the website to get a price quote.


All the file management systems mentioned above provide a wide range of features to the users, but if you want convenience, low-cost, and ease of use combined in a single software, you will find it in Wondershare Document Cloud.

With ample storage and all the basic document managing features at an affordable price, we would highly recommend you to get the free trial version of Wondershare Document Cloud from their website and see how it streamlines all your office processes.

Jason Will

Jason Will

chief Editor

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