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How to Create a PDF Signature in Simple Steps - Online and Offline

2021-02-23 10:53:34 • by Jason Will

A PDF signature is simply a mark or symbol (or even a sound clip) acknowledging the contents of a document. It is legally binding whether it’s a digital signature or an e signature on PDF. There’s a distinction between the two, which we’ll talk about later. However, both terms are typically used in an interchangeable manner. The main requirement to create a PDF signature is a PDF signature app or online service. Both of these types of products will be discussed in this article.

What is an Electronic Signature and What is a Digital Signature?

Both online signature types are an integral part of any modern business. Whether it’s for signing contracts with clients, getting signatures on agreements with third parties, or internal acknowledgment from different departments, digital signatures and electronic signatures are both used extensively to save time and effort.

A digital signature is usually linked to a digital certificate that is issued by a certificate authority. The signer will have access to a public and a private key that are embedded in the process as part of the Personal Key Infrastructure or PKI. The keys are used to validate the authenticity of the signer. On the other hand, an electronic signature is verified by other virtual identifies such as IP addresses, hash markers, and so on. Both types are accepted as legal alternatives to physical signatures.

How to Create an e Signature PDF on Cloud

Wondershare Document Cloud is a multi-platform online service that provides secure cloud storage, as well as the ability to create electronic PDF signatures and send documents for others to generate their own signatures and sign. Users require a Wondershare ID, which they can register for and use across all Wondershare products like PDFelement, Filmora, RecoverIt, etc. The process to create a signature, apply it to a PDF document, and send the document to others for signing is shown below:

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1. Create a Wondershare ID on the Document Cloud website and log in

pdf signature

A fresh ID can be created, or if you already use another Wondershare product, you can use the registered Wondershare ID to log in for that one.

2. Create your Electronic PDF Signature

e signature pdf

Once you are logged in, click on your user avatar on the top right. When you click Signing Setting, you’ll see a new window where you can create an electronic PDF signature using one of three options: type it, upload it, or draw it with your mouse or trackpad.

pdf signature app

Click Save to store your signature for future use.

3. Send a Document to Others for Signing

At this point, you have two options, which you can see in the Sign tab: Request Signatures and Bulk Send. The third option lets you use customizable templates or create your own.

pdf signature app

Click the Initiate button under one of the first two options.

In the new window, you can either upload a file from your local drive or use one that has been uploaded to the cloud.

place signature on pdf

Select the document, then follow the process to add a security code, add signers’ email IDs, set the signing order (including having yourself as the first or last in the queue), and write a custom message and subject line.

pdf signature field

Click Next, then drag and drop the fields for each signer into the document. Apart from the signature field, you can add a name field, title field, and also custom fields.

pdf certificate signature

When you’re done, click Send for Signature.

4. Signing a PDF with an Electronic Signature

If you are one of the signers, you will see a button called Sign next against the document name in the Recent Document Activity section in the Home tab, or under Your Documents in the Document tab.

pdf signature windows

Click Sign and click on the signature field, after which you can create a new signature or upload an existing one.

When others receive their email notifications, they will see a link that takes them to a similar signing page, after which they can sign and submit the document without having to download or install anything.

pdf signature tool

Note: The Bulk Send feature will trigger the system to send one copy to each of the signers for individual signing, whereas the Request Signatures feature will send the same copy to several people so all of them fill in their respective fields and sign the same virtual copy of the PDF file.

How to Create a Digital Signature with PDFelement for Windows

In PDFelement 8 and earlier versions, there is an integrated option to create a digital signature and add it to a document. The process is described below:

1. Open the File Using PDFelement

pdf signature tool

First, open the file in PDFelement using the Open Files menu icon on the first page. You can also drag and drop the file into the interface for a direct import.

2. Click Sign Document

Next, select the Protect tab and then click the Sign Document button in the toolbar underneath. This will open a new window with options to use an existing digital signature or create a new one.

free e signature app

Follow the instructions after clicking the New ID button.

3. Add Signature to PDF

To add a digital signature that you created, simply click the Sign button after selecting your signature file.

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Integrated with Document Cloud

The newly-released PDFelement 8 for Windows is integrated with Wondershare Document Cloud, which means you can access the online platform to import or upload documents, and also to sign PDFs or send them for others to sign, as described in the previous section. There are three options to access Wondershare Document Cloud from PDFelement 8 for Windows:

  • Fetch/download a document
  • Upload/Import a PDF
  • Use the Electronic Signature feature

To use these features, you will need to download and install PDFelement 8 for Windows and activate it. Once that’s done, follow the steps shown below:

1. Use the File → Open feature to open a local document or one that is saved on Wondershare Document Cloud

place signature on pdf

2. Create Your Signature and Edit the PDF

pdf signature field

At this point, you can click the Electronic Signature button in the Protect tab to access Document Cloud, where you can create a fresh electronic signature as shown in the previous process.

pdf certificate signature

You can also edit the PDF document in question with the extensive tools at your disposal. Modify text, change images, add watermarks, insert headers and footers, reorganize pages, merge/split files, etc. to get the document exactly the way you want it to appear.

3. Upload the Document and Send to Others for Signing

You can now upload the edited PDF back to Document Cloud as shown in the screenshot above.

pdf certificate signature

Finally, click the Electronic Signature button in the Protect tab to finish the rest of the signing process and send the document to others to get their signatures.

Final Thoughts

Both Wondershare Document Cloud and the new PDFelement 8 for Windows are powerful tools that complement each other. While PDFelement 8 allows you to edit files locally and prepare them for signing, Document Cloud provides a secure environment for cloud storage and PDF distribution for signing. Other signers will not need to download anything, and you can have a full view of the signing status of all documents in circulation using the dashboard in Wondershare Document Cloud. The bundle package, which includes a PDFelement 8 Windows license as well as a Document Cloud subscription, is the most popular offer with thousands of our loyal business customers.

Jason Will

Jason Will

chief Editor

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