How to Upload Files to Dropbox
Dropbox was one of the first and arguably the most well-known cloud-based file hosting service in the world. Essentially, it allows people to upload files to Dropbox and then access them from any system running a modern browser and connected to the Internet. Such a multi-terminal experience was unique at the time and the service rapidly grew to its current size. Today, there are several dozen similar services available to consumers, but Dropbox is undoubtedly still one of the most widely recognized cloud storage platforms around.
A Brief Review of Dropbox
The crux of Dropbox is the ability to store, sync, and share files in a secure yet collaborative environment. The new Dropbox provides a team-based interface with integrations like Slack and Zoom for chats and conferencing, HelloSign for electronic signatures, Dropbox Paper for co-editing, etc. It is designed for the modern remote workplace and offers a range of features and capabilities for this purpose, which obviously includes multi-terminal support for all major operating systems and device types. Here are some of the key features:
- A range of storage plan options apart from the free plan
- File recovery and version recovery
- Sync management in team folders
- Permission-based sharing links
- Desktop syncing for multiple platforms
- Admin console for easy user management
- Upload large files to Dropbox for file transfers
- Remote data wiping
- Integrations for over 300,000 applications
Since the basic function of Dropbox is to store files, let’s look at how to upload a file to Dropbox or add a file to Dropbox if you already have an account. We’ll also show you how to upload to Dropbox without an account.
1. For a direct upload to Dropbox, simply visit the Dropbox URL and sign in or sign up.
2. Click the Upload button and then choose whether to Upload Files or Upload Folder.
3. Choose the files or folder and click the Upload button in the dialog box.
Dropbox also has desktop apps for Mac and Windows, which creates a folder in your directory. If you have that installed, you can simply drag and drop a file into it or click Save As… in an open file and choose that as your destination folder. When you’re online, the Dropbox folder will automatically sync to your online Dropbox account.
Dropbox doesn’t allow you to be part of a shared folder without an account. However, if you ask the sender to send a link, you’ll be able to access the contents of that folder and also download the files inside. Obviously, if you make any changes to those files, they won’t sync on the cloud because you don’t have an account. Unfortunately, since the folder isn’t actually shared with you, you can’t upload files to the Dropbox link in question. Nevertheless, it’s a convenient way to share content with people who don’t yet have a Dropbox account.
What Advanced Operations Can You Do with Uploaded Files?
Once there are files in your Dropbox account, either online or on your local folder, you can do several things:
- Apply TFA or two-factor authentication - A unique code is required for future logins, which means your files stay safe even if your device is lost or stolen.
- Restore older versions of a file or delete them - Since Dropbox maintains a version history for each file, you can choose whether to restore an older version or just delete it.
- Share files and folders - Files and folders can be shared with simple but secure links. Folders can be shared with others who have a Dropbox account; if they don’t, they will receive instructions to set up their own account and access the folder. Alternatively, as we saw, a link to a folder can be shared, but can only be used for viewing and downloading files.
- Paper documents - Dropbox Paper works much like Google Docs, allowing several people to work on the same document at the same time but from different locations.
- If you install the mobile app on your iOS or Android device, all new files like photos and downloads from the Internet can be set to sync with your Dropbox account.
- File request feature - This little trick allows you to collect files from others and sync them to a folder that you can share with others even if they don’t have Dropbox accounts of their own.
The biggest advantage of Dropbox is the multi-terminal or multi-platform experience, which allows users to access files from anywhere using their login credentials and security codes. However, a Dropbox account can quickly become expensive as you store more and more files in it. If you’re billing monthly, a 2TB account will cost you $12 a month. That’s quite expensive for individual users who don’t have that much data they want to store on the cloud. For instance, if you work extensively with PDF files in your company, a better option would be to use something like Wondershare Document Cloud.
Introducing a Dropbox Alternative - Wondershare Document Cloud
Wondershare Document Cloud is the latest product from Wondershare Technology Co. Ltd., one of the most well-known and prolific software development companies in the productivity and creative spaces. It offers secure cloud storage of PDF files as well as an integrated electronic signature tool with several options. Let’s look at how to upload a file to Document Cloud from any local device. As long as the device has a modern browser and an Internet connection, you can access Document Cloud. This offers a truly versatile multi-terminal experience.
- Go to the Wondershare Document Cloud website and create a free account. If you’re already a user of one of the other products like PDFelement, you can use the same login.
- Once you sign in, click the Upload Files button in the Home tab, then select your PDF files from the local drive, and click Open in the dialog box to upload them to the cloud.
- The files will be listed in Recent Document Activity once uploaded.
What Can I Do After Uploading Files to Wondershare Document Cloud?
After the files are uploaded, you can execute the following actions:
- View - Choose view in the … menu dropdown to open and view the contents of the file
- Download - Use this option to download the file from the cloud to your desktop
- Rename - Change the file name directly on the cloud without having to download it
- Delete - Remove the file from the cloud permanently - this action cannot be reversed
- Send for Signature - This allows you to prepare and send a document to multiple people so all of them can create and apply electronic signatures to the same copy of the document
- Bulk Send - This feature is similar, but it will allow you to collect signatures from different people on multiple copies of the same document
- See Signing Status - In the Activity Summary section, you can see the status of all documents currently awaiting signatures or completed
PDFelement Pro DC for Desktop
In the latest Windows version of PDFelement, the professional PDF editor from Wondershare, Document Cloud access has been integrated into the software at the feature level. That means you can easily access your files on the cloud, upload to the cloud, and send local documents for signing - all of that from your desktop application. The advantage of this is that you can use the full range of features that PDFelement offers while leveraging the power of the cloud. Here are some of its native functions:
- PDF creation and editing
- File conversion
- File security
- PDF optimization and organizing (merge, split, reorder, rotate, etc.)
- Annotations to collaborate with others in terms of commenting and reviewing
- Form-filling, form creation, conversion, and form-field data extraction
- Optical Character Recognition or Text Recognition to process scanned files
- Bulk process for many features like encryption, conversion, watermarking, etc.
Here’s how to access Document Cloud using the new PDFelement Pro DC for Windows:
To upload a file that is currently open in PDFelement Pro DC, use the Share option and choose Wondershare Cloud as the destination. This will launch a browser window and log you into your Document Cloud account and store the file there.
To download a file from the cloud, simply use the File → Open menu option in PDFlement Pro DC and select From Wondershare Cloud. Again, this will trigger a new browser window and log you into your Document Cloud account, from where you can select and download the file and have it open directly in PDFelement for editing and other purposes.
To send the current file for signatures, go to the Protect tab in PDFelement Pro DC and click the Electronic Signature button in the toolbar. This will take you to the Sign tab of Wondershare Document Cloud in a fresh browser tab.
It’s easy to upload files to Dropbox but it’s also expensive. If you have no need for that much space or you only need to upload PDFs and typically use an electronic signature service, Wondershare Document Cloud or the cloud-integrated PDFelement Pro DC for Windows might just be the perfect tools you need. Besides, they’re far more affordable: the cloud and signature service is only $44.99 a year, while the bundled plan with PDFlement Pro DC is $115.99 a year, which is a fraction of what you’ll be paying with other premium platforms.
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