Schedule is an important thing to manage, posting this allows the staffs and personnel to know their respective shifts. This type of scheduling is also known as a Roster, it is an automatic way of letting every people in a group to know their workloads. This includes names, date and time, and the kind of work to be done. Sometimes, it is also posted as a diagram especially if it is going to be for a sports team. It also improves time management of everyone in the group. Usually every tasks lasts for a week or months so this is noted right before the shifts providing just enough time to notify and prepare the staffs.
A standard Roster Chart has detailed informations for clarity of shifts and workload. This is more like of a planned program for everyone in the group. It includes the name of the person or group, date and time, work description as well as the time validity of the shift. Using a what-so-called legend can easily determine the terms used in a roster chart. In a sports team roster, there are diagrams used to visualize position of the team, this includes showing the desired blocking of the coach preparing them to think of their way into a nice game. It should be fair and should give every staff a chance to do every job enlisted.
A Roster Chart is composed of important and detailed informations and yet clear and fair. The one in charge of making this chart can choose between a tabular chart and blocking chart. Here are the steps of making a Roster:
Step1. Think about all the duties to be fulfilled. All the tasks that is needed to be done shall be enlisted in the chart in order. Tasks should be direct to the point to avoid using long statements so that the chart would be neat.
Step 2. List all the names of people who will be taking shifts. A rotating schedule must be fair and transparent to everyone so make sure that all of them could take their turns.
Step 3. Plotting the Chart. Start in a clean sheet of paper. If it is to be done in a Microsoft tool, start by a blank page. A table must be created with a column for the date or time of shift, considering the working hours or duration time this is going to be on the top most of each column. Make a cell downward for each tasks, on the next column are the names of the staff that will do each for each shift adding more cells if there would be lots of them. A column for the group name can also be used aside from the person’s name. Another format of a roster can be a simple table with columns for each day of work, cells downward for the names of people who will do the task, and then the time would be written on each corresponding column, within the respective worker’s line.
Step 4. If this is for a sports team, example soccer, it should be a diagram visualizing on where each player are supposed to be blocked with their respective team number representing them in the. This should be easy to customize to use for the rest of the game.
Step 5. Start labeling each columns and cells with the information and details gathered.
1. A roster chart should show everyone’s workload, so it should be even and fair for them. It must be a rotation so everyone could get a chance to improve their skills. Distribute the tasks randomly.
2. Be mindful about an individual’s performance. Once that he or she is showing a good performance, make some priorities especially if the tasks is a sensitive ne or needs a good doer. If the tasks are taking too long for some workers, change their shifts immediately. This could help in a group’s credibility and productivity.
3. Make sure that this chart is going to be seen by the group immediately and they will have enough time to prepare. It is a good idea to post this on their work stations where it will be a constant reminder for them.
4. Make it neat and tidy. This should be an hourly or everyday basis of the workers so it just right to make it organized. Stick to the format and maybe some legends can be used like shortcuts for absentee tag, finished work and so on.